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Attendance Tracking QR Codes for Security Patrols

Posted: October 3rd, 2019 | Author: | Filed under: General | No Comments »

Security patrols play a vital role in keeping people safe in a designated area. That’s why security companies need to make sure that the assigned security patrols are doing their job when patrolling their designated areas between checkpoints.

Security companies have to make sure that everything is in order. They do this by making sure that patrols log in through a record book at each checkpoint. Doing this helps security companies check whether their security patrols have patrolled their assigned areas and they can also check where a patroller is at a given time.

To make monitoring of security patrols easier and efficient, security companies can use attendance tracking QR codes instead of logging in record books. Security patrols can simply scan the attendance tracking QR codes at every checkpoint. This also records the time and the location where the security patrol scans the QR code.

When using attendance tracking QR codes, security companies do not have to deal with lots of unstructured paperwork anymore. Monitoring the attendance of security patrols is easier to check, manage and supervise through the records in Google spreadsheets.

In this blog, I show you how to create an attendance tracking QR code for security patrols.

Creating Attendance Tracking QR Codes for Security Patrols

  1. From the list of data types under Column 1, choose the “Attendance Tracking” button.

2. Under column 2, click the “Google Sheet Name” field. A pop-up dialog box prompts you to log in your Google account. Upon logging in, this allows QRStuff to create a new tracking spreadsheet in your Google Drive and update it every time a user scans the QR code. (Take note that this access authority is only limited to the said tracking spreadsheet and doesn’t give us any other user privileges for your Google account.)

3. In the “Google Sheet Name” field, provide an appropriate file name for your spreadsheet. Provide the necessary details for the next three blanks under Event Details: Location Name, Action Description and Event Description. In this blog post’s use case, we can enter “Checkpoint 1” as the Location Name, “Check-in” as the Action, and “Record” as the Description.

4. Next, check the box “Display an Attendee Prompt” under the Attendee Prompt section. With this QR code, let’s use “Security Patrol Full Name” in the blank field. The QR code will then prompt the security patrol to provide their name every time they scan the QR code at checkpoints.

5. After that, it’s essential to check the box beside “Record Device Location” under the “Record Location” section.

By doing this, the QR code requires the security patrol scanning the QR code to provide their location. If they refuse to do so, the check-in entry won’t be recorded in the Google spreadsheet.

6. Lastly, click the “Download QR code” button to download the code.

After you have created a QR code for the first checkpoint, generate another QR code for the next checkpoint. To do this, simply follow the same steps but for Step 2 and 3, do this instead:

For Step 2, instead of creating a new Google sheet name, choose the same Google sheet that you used when creating the QR code for Checkpoint 1.

In Step 3, provide the same details for the blanks and change the Location Name to “Checkpoint 2”. If there are more than two checkpoints, create another QR code using the same steps. Just change the Location Name to “Checkpoint 3” and so on until you finish creating a QR code for all checkpoints.

How the QR Codes Work

After a security patrol finishes strolling and patrolling a particular assigned area, he scans an attendance tracking QR code at the checkpoint. It serves as his attendance check-in and shows that he’s done patrolling the area that comes before that checkpoint.

Upon scanning, the QR code asks the patrol to provide his “Security Patrol Full Name.” After clicking the “Check-in” button, the provided location name, action, and event description upon creating the QR code appears. The attendance check-in details are recorded in its corresponding Google spreadsheet, including the geolocation of the security patrol.

This is how the QR code works, every time the security patrols scan the QR code at every checkpoint.

Note: The date and time recorded are based on the time zone that you have indicated in your subscriber account setup.

About Your Google Sheet

You can find the record of the check-in details from the scans of your QR code through the Google spreadsheet created in the second step outlined above. You can easily access that spreadsheet when you log in your account at https://docs.google.com. Just find the provided file name for the spreadsheet from the list of available sheets in your Google Drive.

Here is a preview of what you may see in the attendance tracking sheet for security patrols. If you want to share the details of the spreadsheet, click the “Share” button in the top right corner.


Make it a Bit Fancy

Paid subscribers can enjoy styling their QR code through choosing their desired colors for the dots and corners of their QR codes. They can also insert a logo or a relevant image in the center of their QR code. Following the same steps outlined above, they only need to click the “Style Your Code” button before downloading the QR code.

Using our QR code Styling feature, paid subscribers can achieve the example styled QR code above. The interface helps them turn their QR code into a visually distinctive and intuitive one by inserting a relevant logo or image to the center.

Subscribers Get More QR Stuff!

Become a QR Stuff paid subscriber and get unlimited QR codes, unlimited scans, analytics reporting, editable dynamic QR codes, high resolution and vector QR code images, batch processingpassword-protected QR codesQR code stylingQR code pausing and scheduling and more, for one low subscription fee.

Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods) or you can set up a 24-hour trial subscription for $3.95 to check out what we can do for you. Subscribe now.


How to Create Attendance Tracking QR Codes for Students Riding Buses

Posted: September 22nd, 2019 | Author: | Filed under: General | 1 Comment »

Ensuring our children’s safety is one of the top priorities of any parent or guardian. Especially today, when crimes can occur almost anywhere or anytime.

For parents who have kids riding the school bus, it’s common for them to check if their children boarded the school bus after classes are dismissed. School administrators or teachers often receive calls from worried parents asking if their children have gotten on the bus. This becomes an issue for teachers if they have no way of monitoring the students riding the school bus.

To help with this dilemma, a school administrator or teacher can create an attendance tracking QR code for student to record when they get on and off the school bus. The attendance tracking QR code for check-in can be scanned by the driver or a parent volunteer when a student boards the school bus.

When the student gets off the bus, another QR code for attendance tracking check out can then be scanned. Both the attendance tracking QR codes for check-in and check-out record the location that the QR codes are scanned. Doing this records the whereabouts of the students upon check-in and check-out. This is beneficial for parents when making sure that their child arrives home. 

The attendance tracking spreadsheet can be accessed by anyone with the link. When a parent checks on their child, they just need to check the attendance tracking spreadsheet to see the information they’re looking for.

In this blog post, I will show you how to create the two attendance tracking QR codes, one for student’s check-in and another for student’s check-out.

Create Your Attendance Tracking QR Codes

In this guide, I will first show you how to create the attendance tracking QR code for check-in.

How to Create a School Bus Check-in Tracker QR Code

  1. Go to www.qrstuff.com and select the “Attendance Tracking” data type from the list under Column 1.

2. Under Column 2, click the “Google Sheet Name” field. When a pop-up dialog box appears, log into your Google account. After you’re logged in, this allows QRStuff to create a new tracking spreadsheet in your Google Drive and update it for every scan to the created QR code. (Keep in mind that this access authority is only for the said tracking spreadsheet and doesn’t give any other user privileges for your Google account.)

3. In the “Google Sheet Name” field, type in a relevant name for your spreadsheet. Enter the needed details for the next three fields provided under Event Details: Location Name, Action Description and Event Description. Because we need to create an attendance tracking sheet for students’ check-ins first, we can enter “School Bus” as the location, “Check-in” as the action, and “Attendance” as the Event Description.

4. Under the Attendee Prompt section, check the box “Display an Attendee prompt.” Because we need to ask for the student’s full name upon their check-in, let us indicate “Student Full Name” on the blank field provided under the “Attendee Prompt Title.”

5. Next, check the box beside the “Record Device Location” prompt under the “Record Location” section.

If you check the box, it requires the users scanning the QR code to provide their location. If they do not agree to provide a location the attendance is not recorded in the Google Spreadsheet.

6. At this point, you can download the generated QR code by clicking the “Download QR Code” button.

How to Create a School Bus Check-out Tracker QR Code

Now that we’re done with creating the school bus check-in tracker QR code, next we need to create the school bus check-out tracker QR code.

  1. Under column 1, select the “Attendance Tracking” option from the list of data types.
  2. On the drop-down list that you find on the second column, select the same Google sheet name that you used for the school bus check-in tracker QR code. There is no need to create a new Google sheet.  

3. On the three fields under the “Event Details” section, use the same for the “Location Name” and “Event Description” fields. For the “Action Description” field, change it to “Check-out” this time. Doing so differentiates the check-ins from check-outs which makes it easier to check on the School Bus Attendance Tracking Sheet.

4. Under the “Attendee Prompt,” “Attendee Prompt Title” and “Record Location” sections, select the same options used when creating the school bus check-in tracker QR code. Check the box beside the “Display an Attendee Prompt” and indicate “Student Full Name” on the “Attendee Prompt Title” field. Lastly, check the option “Record Device Location.”

5. At this point, you can click the “Download QR Code” button.

How the QR Codes Work

When the student gets on the bus, the student or driver scans the school bus check-in tracker QR code. Upon scanning, the student is asked to enter his/her “Student Full Name.” After clicking the “Check-in” button, the provided location name, action, and event description appears. The attendance check-in details are also recorded in the corresponding Google spreadsheet.

Before getting off the bus, the student should be asked to scan the school bus check-out tracker QR code. When the code is scanned, the student needs to provide his/her “Student Full Name” again. Clicking on the “Check-in” button, the same details appear. The attendance check-out details are then recorded to the same Google spreadsheet where the check-in details were recorded earlier.

Note: The date and time recorded is based on the time zone that you have indicated in your subscriber account setup.

About Your Google Sheet

The spreadsheet where all the check-in and check-out details are recorded can be accessed through the Google account that you provided in the second step outlined above. You can access the said spreadsheet through logging in your account at https://docs.google.com. You can see the created spreadsheet for both the School Bus check-in and check-out tracker QR codes from the list of available sheets in your Google Drive.

Here is a preview of what you might see in the attendance tracking sheet for the school bus check-in and check-out QR codes. If a concerned parent wants to have a look at the spreadsheet, you can click the “Share” button in the top right corner.


Make It A Bit Fancy

Paid subscribers have the privilege to choose the colors of the dots and corners of their created QR code. They also have the option to insert a logo or a relevant image in the center of their QR code. Following the same steps outlined above, they only need to click the “Style Your Code” button before proceeding to download their QR code.

The QR code above is an example of a styled QR code that paid subscribers can come up with using our QR Code Styling feature. Through the interface, you can turn your QR code into a visually distinctive and intuitive one by inserting a relevant logo or image to the center.

Subscribers Get More QR Stuff!

Become a QR Stuff paid subscriber and get unlimited QR codes, unlimited scans, analytics reporting, editable dynamic QR codes, high resolution and vector QR code images, batch processingpassword-protected QR codesQR code stylingQR code pausing and scheduling and more, for one low subscription fee.

Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods) or you can set up a 24-hour trial subscription for $3.95 to check out what we can do for you. Subscribe now.


How to Collect Data Using QR Codes for Survey Forms

Posted: July 1st, 2019 | Author: | Filed under: General | No Comments »

Collecting user data is very common today. Almost every establishment or business has the need to acquire basic information about their customers.

It can be helpful for teachers to collect important information about their students. Businesses also commonly collect their customers’ name and contact information to reach out to them. This way they can find out more about their preferences or gain feedback about the business’ products or services. From the collected data, businesses can decide how they can improve their products or services.

People like the idea of convenience. Paperless transactions are an appealing way to ask your customers to provide the information that you need from them.

Now that people are more tech-savvy, business owners can consider providing a QR code that a consumer can simply scan. They will then be redirected to a survey form where they can fill in the details that you need, such as their name, contact information, and other essential information.

In this blog post, I will show you how you can generate a QR code for a survey form which you can use to acquire data from your target customers or audience.

How to Create a Form for Collecting Data Information

If you don’t have an existing form yet, that is the first thing that you need to create before proceeding to generating a QR code. Here, I show how to create a survey form using Google Forms.

  1. First, go to Google Forms and log into your Gmail account.

2. Under the “Start a new form” label, click the “Blank” icon and you will be redirected to a blank form.

3. Fill in the file name of your form on the “Untitled Form” field. Choose a file name that easily conveys what the form is. In this guide, I will use “Customer Information” as the file name of the survey form.

4. Next, indicate the questions that you want to ask your target customers in the blank fields. Click the plus icon beside each question field to add a question. Choose the appropriate type of answer for each question on the dropdown menu beside each question field.

5. Customize theme. You can customize your survey form by clicking the watercolor palette icon on the top right portion of the window. A dropdown menu will then appear in the right portion of the window. You can then select your desired header, theme color, background color, and font style.

6. At this point, you need to copy the file URL of your survey form. Click the “SEND” button on the top right corner of the window. On the dialog box, click the second tab beside the “Send via” label to see the URL of the survey form. That’s the URL that you will need to generate the QR code for the survey form.

How to Create a QR Code for Survey Forms

Once you have the URL of your survey form, you can now proceed to generating a QR code for that survey form.

  1. Go to www.qrstuff.com and choose “Website URL” from the listed data types under Column 1.
  2. In Column 2, type in the website URL of the survey form you created. Find more information about QR codes for surveys here.
  3. You may now download the QR code you created through clicking the “Download QR Code” button.

Make It A Bit Fancy

Being a paid subscriber entitles you to a number of privileges at QRStuff. One of these is the option to customize your QR code by changing the colors of the dots and corners. You can also include an image such as your business logo at the center of the QR code. Customizing the QR code is easy, just follow the outlined steps above and click the “Style Your QR Code” button right before you download the QR code. Styling your QR code can make it look more appealing and distinctive.
The QR code shown is an example of what paid subscribers can create with our QR Code Styling Feature.


See It In Action!

Subscribers Get More QR Stuff!

Become a QR Stuff paid subscriber and get unlimited QR codes, unlimited scans, analytics reporting, editable dynamic QR codes, high resolution and vector QR code images, batch processingpassword-protected QR codesQR code stylingQR code pausing and scheduling and more, for one low subscription fee.

Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods) or you can set up a 24-hour trial subscription for $3.95 to check out what we can do for you. Subscribe now.


How to Create Scan-Limited QR Codes

Posted: June 24th, 2019 | Author: | Filed under: General | No Comments »

QR codes created through a QR Stuff paid subscription have no scan limit by default. But if you have a need for a scan-limited QR code, we have that functionality.

Why would you need to limit the scans of a QR code? For example, a student who needs to conduct a survey for 100 respondents can create a QR code which can only be scanned by 100 people.

Another case is a teacher who needs to track the students’ attendance. Teachers can create a QR code which can only be scanned by the number of students they have.

Creating a scan-limited QR code also works for surveys that only need to be completed by a certain number of people, or when you have an event venue that can only hold a certain amount of attendees.

Whatever reason you have to create a scan-limited QR code, here’s how you can create one here at QRStuff! In this blog post, I show you how to create a scan-limited QR code for a survey needed to be completed by only 100 respondents.

How to Generate a Scan-Limited QR Code

  1. Go to www.qrstuff.com and select “Website URL” from the list of different data types under column 1.
  2. In Column 2, enter the website URL where your survey can be found. Find more information about QR Codes for surveys here.
  3. At this point, you can download the QR code by clicking the “Download QR Code” button.

Make It A Bit Fancy

One of the advantages of paid subscribers is the privilege of customizing the QR code. You can choose the colors for the dots and corners of the QR code. Adding an image to the center of the QR code is another feature that is available to paid subscribers. Just follow the same steps outlined above and click the “Style Your QR code” button before downloading the QR code. This makes it possible to create a more appealing and distinctive QR code.

Turning QR Codes Into Scan-Limited Type

1.On the top right corner of the screen, click “My Dashboard.”

2. From the list of QR codes created in your account, select the QR code that you would like to turn into a scan-limited type and click “Manage” on the right portion of that list item.

3. To set the scan limit of your QR code, click the “Scan Limit” button on the third column of the list item menu. A pop-up window appears.

4. Fill in the necessary details from the pop-up window. For the “Limit Setting” field, select the “Scan Limited” option. Enter the number of your desired limit in the “Scan Limit” field. In the “Limit Message” field, enter the message that you want the user to see when the scan limit is reached. You can also choose to enter a URL in the “Limit Redirection” field if you wish to redirect users to a website.


The Short URL field shows the generated short URL for your scan-limited QR code. The Limit Setting is the option where you can set your QR code to have no scan limit or to be scan limited. Choosing the “Not Set” option means that the QR code has no scan limit. The Scan Count field shows the number of times that the QR code has been scanned.

The Scan Limit field is where you can set the number of scans that your QR code processes. When a user reaches the scan limit, he is shown a limit message or limit redirection. The Limit Message is the message that users see after scanning the QR code after the scan limit is reached. The limit redirection is the website URL where the users are redirected after the scan limit is reached.

Subscribers Get More QR Stuff!

Become a QR Stuff paid subscriber and get unlimited QR codes, unlimited scans, analytics reporting, editable dynamic QR codes, high resolution and vector QR code images, batch processingpassword-protected QR codesQR code stylingQR code pausing and scheduling and more, for one low subscription fee.

Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods) or you can set up a 24-hour trial subscription for $3.95 to check out what we can do for you. Subscribe now.