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How to Create Attendance Tracking QR Codes for Students Riding Buses

Posted: September 22nd, 2019 | Author: | Filed under: Education, General | 1 Comment »

Ensuring our children’s safety is one of the top priorities of any parent or guardian. Especially today, when crimes can occur almost anywhere or anytime.

For parents who have kids riding the school bus, it’s common for them to check if their children boarded the school bus after classes are dismissed. School administrators or teachers often receive calls from worried parents asking if their children have gotten on the bus. This becomes an issue for teachers if they have no way of monitoring the students riding the school bus.

To help with this dilemma, a school administrator or teacher can create an attendance tracking QR code for student to record when they get on and off the school bus. The attendance tracking QR code for check-in can be scanned by the driver or a parent volunteer when a student boards the school bus.

When the student gets off the bus, another QR code for attendance tracking check out can then be scanned. Both the attendance tracking QR codes for check-in and check-out record the location that the QR codes are scanned. Doing this records the whereabouts of the students upon check-in and check-out. This is beneficial for parents when making sure that their child arrives home. 

The attendance tracking spreadsheet can be accessed by anyone with the link. When a parent checks on their child, they just need to check the attendance tracking spreadsheet to see the information they’re looking for.

In this blog post, I will show you how to create the two attendance tracking QR codes, one for student’s check-in and another for student’s check-out.

Create Your Attendance Tracking QR Codes

In this guide, I will first show you how to create the attendance tracking QR code for check-in.

How to Create a School Bus Check-in Tracker QR Code

  1. Go to https://www.qrstuff.com/?type=attendance and have the “Attendance Tracking” data type pre-selected from the first section. 
  2. Under the second section, click the “Google Sheet Name” field. When a pop-up dialog box appears, log into your Google account. After you’re logged in, this allows QRStuff to create a new tracking spreadsheet in your Google Drive and update it for every scan to the created QR code. (Keep in mind that this access authority is only for the said tracking spreadsheet and doesn’t give any other user privileges for your Google account.) Type in a relevant name for your spreadsheet in the “Google Sheet Name” field. 
  3. Enter the needed details for the next three fields provided under Event Details: Location Name, Action Description and Event Description. Because we need to create an attendance tracking sheet for students’ check-ins first, we can enter “School Bus” as the location, “Check-in” as the action, and “Attendance” as the Event Description. 
  4. Under the Attendee Prompt section, check the box “Display an Attendee prompt.” Because we need to ask for the student’s full name upon their check-in, let us indicate “Student Full Name” on the blank field provided under the “Attendee Prompt Title.”
  5. Next, check the box beside the “Record Device Location” prompt under the “Record Location” section. If you check the box, it requires the users scanning the QR code to provide their location. If they do not agree to provide a location the attendance is not recorded in the Google Spreadsheet.
  6. At this point, you can download the generated QR code by clicking the “Download QR Code” button.       


How to Create a School Bus Check-out Tracker QR Code

Now that we’re done with creating the school bus check-in tracker QR code, next we need to create the school bus check-out tracker QR code.

  1. Go to https://www.qrstuff.com/?type=attendance and have the “Attendance Tracking” data type pre-selected from the first section. 
  2. On the drop-down list that you find on the second column, select the same Google sheet name that you used for the school bus check-in tracker QR code. There is no need to create a new Google sheet.
  3. On the three fields under the “Event Details” section, use the same for the “Location Name” and “Event Description” fields. For the “Action Description” field, change it to “Check-out” this time. Doing so differentiates the check-ins from check-outs which makes it easier to check on the School Bus Attendance Tracking Sheet.
  4. Under the “Attendee Prompt,” “Attendee Prompt Title” and “Record Location” sections, select the same options used when creating the school bus check-in tracker QR code. Check the box beside the “Display an Attendee Prompt” and indicate “Student Full Name” on the “Attendee Prompt Title” field. Lastly, check the option “Record Device Location.”
  5. At this point, you can click the “Download QR Code” button.

How the QR Codes Work

When the student gets on the bus, the student or driver scans the school bus check-in tracker QR code. Upon scanning, the student is asked to enter his/her “Student Full Name.” After clicking the “Check-in” button, the provided location name, action, and event description appears. The attendance check-in details are also recorded in the corresponding Google spreadsheet.

Before getting off the bus, the student should be asked to scan the school bus check-out tracker QR code. When the code is scanned, the student needs to provide his/her “Student Full Name” again. Clicking on the “Check-in” button, the same details appear. The attendance check-out details are then recorded to the same Google spreadsheet where the check-in details were recorded earlier.

Note: The date and time recorded is based on the time zone that you have indicated in your subscriber account setup.

About Your Google Sheet

The spreadsheet where all the check-in and check-out details are recorded can be accessed through the Google account that you provided in the second step outlined above. You can access the said spreadsheet through logging in your account at https://docs.google.com. You can see the created spreadsheet for both the School Bus check-in and check-out tracker QR codes from the list of available sheets in your Google Drive.

Here is a preview of what you might see in the attendance tracking sheet for the school bus check-in and check-out QR codes. If a concerned parent wants to have a look at the spreadsheet, you can click the “Share” button in the top right corner.


Make It A Bit Fancy

Paid subscribers have the privilege to choose the colors of the dots and corners of their created QR code. They also have the option to insert a logo or a relevant image in the center of their QR code. Following the same steps outlined above, they only need to click the “Style Your Code” button before proceeding to download their QR code.

The QR code above is an example of a styled QR code that paid subscribers can come up with using our QR Code Styling feature. Through the interface, you can turn your QR code into a visually distinctive and intuitive one by inserting a relevant logo or image to the center.

See It In Action


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Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods). Subscribe now.


How to Create Scan-Limited QR Codes

Posted: June 24th, 2019 | Author: | Filed under: Education, General | No Comments »

QR codes created through a QR Stuff paid subscription have no scan limit by default. But if you have a need for a scan-limited QR code, we have that functionality.

Why would you need to limit the scans of a QR code? For example, a student who needs to conduct a survey for 100 respondents can create a QR code which can only be scanned by 100 people.

Another case is a teacher who needs to track the students’ attendance. Teachers can create a QR code which can only be scanned by the number of students they have.

Creating a scan-limited QR code also works for surveys that only need to be completed by a certain number of people, or when you have an event venue that can only hold a certain amount of attendees.

Whatever reason you have to create a scan-limited QR code, here’s how you can create one here at QRStuff! In this blog post, I show you how to create a scan-limited QR code for a survey needed to be completed by only 100 respondents.

How to Generate a Scan-Limited QR Code

  1. Go to https://www.qrstuff.com/?type=websiteurl and have the “Website URL” data type pre-selected from column 1.
  2. In Column 2, enter the website URL where your survey can be found. Find more information about QR Codes for surveys here. 
  3. At this point, you can download the QR code by clicking the “Download QR Code” button.

Make It A Bit Fancy

One of the advantages of paid subscribers is the privilege of customizing the QR code. You can choose the colors for the dots and corners of the QR code. Adding an image to the center of the QR code is another feature that is available to paid subscribers. Just follow the same steps outlined above and click the “Style Your QR code” button before downloading the QR code. This makes it possible to create a more appealing and distinctive QR code.

Turning QR Codes Into Scan-Limited Type

  1. On the top right corner of the screen, click “My Dashboard.” 
  2. From the list of QR codes created in your account, select the QR code that you would like to turn into a scan-limited type and click “Manage” on the right portion of that list item. 
  3. To set the scan limit of your QR code, click the “Scan Limit” button on the third column of the list item menu. A pop-up window appears. 
  4. Fill in the necessary details from the pop-up window. For the “Limit Setting” field, select the “Scan Limited” option. Enter the number of your desired limit in the “Scan Limit” field. In the “Limit Message” field, enter the message that you want the user to see when the scan limit is reached. You can also choose to enter a URL in the “Limit Redirection” field if you wish to redirect users to a website. 

The Short URL field shows the generated short URL for your scan-limited QR code. The Limit Setting is the option where you can set your QR code to have no scan limit or to be scan limited. Choosing the “Not Set” option means that the QR code has no scan limit. The Scan Count field shows the number of times that the QR code has been scanned.

The Scan Limit field is where you can set the number of scans that your QR code processes. When a user reaches the scan limit, he is shown a limit message or limit redirection. The Limit Message is the message that users see after scanning the QR code after the scan limit is reached. The limit redirection is the website URL where the users are redirected after the scan limit is reached.


Subscribers Get More QR Stuff!

Become a QR Stuff paid subscriber and get unlimited QR codes, unlimited scans, analytics reporting, editable dynamic QR codes, high resolution and vector QR code images, batch processingpassword-protected QR codesQR code stylingQR code pausing and scheduling and more, for one low subscription fee.

Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods). Subscribe now.